McKinstry Administrative Assistant Intern in Madison, Wisconsin

Administrative Assistant Intern

Location: WI - Madison

Job Family: Administrative


At McKinstry, we’re proud to be a collective group of innovators and problem solvers, builders and engineers, mentors and students. We strive to create an engaging work environment that empowers you to do the work you are passionate about.

We believe deeply that energy and facility services, engineering and construction are revolutionizing the built environment – and if you’re driven by our mission to transform ideas into meaningful relationships and together, build a thriving planet, McKinstry may be the place for you.

Total collaboration and a diverse, employee-centric work experience are what we can provide you. Integrated delivery and true consultative partnership is what you will help us provide for our clients. Our culture is what differentiates us and because of this, we seek exceptional talent that believes what we believe.

Here’s where you come in:

We are currently seeking a part-time Office Coordinator Intern to join the team as a member of our amazing Madison, Wisconsin division. This detail-oriented individual will be helping out our team in an administrative-capacity, supporting all aspects of office operations and management on a temporary basis from October - February 2018. Schedule is flexible dependent on student schedule and availability.

What you’re great at:

  • Scheduling and coordinating meetings as requested and ensure tracking and follow‐up of resulting action items. Taking meeting notes as needed.

  • Attention to detail and impeccable administrative skills

  • Drafting, editing, proofreading, and finalizing written materials including correspondence reports, memoranda, speeches, agendas, presentations, and minutes

  • Supporting internal and external meetings and events

  • Strong written communication and excellent at speaking in front of others and giving presentations

  • Serving as a liaison to internal staff and external contacts

  • Multi-tasking and managing high-priority and confidential responsibilities

What we’d like you to have:

  • Must be 18 years or older

  • Working towards a Bachelor’s degree in related field or equivalent work experience

  • Experience in professional services, construction or technology-related industries preferred

  • Intermediate knowledge of Microsoft Office Suite including, but not limited to, Word, Excel, and Outlook; working knowledge of SharePoint preferred

  • A love and passion for working with people

  • Part-time availability from October - February 2018, averaging 12-20 hours per week, depending on student flexibility

The McKinstry Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information or any other basis prohibited by local, state or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training.

McKinstry is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within McKinstry who have always been the source of our strength. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact the Human Resources Department without fear of retaliation of any kind.